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Is whiteboarding right for your project?

Looking for a better way to manage your team’s communication and collaboration?

Maybe you're wondering if whiteboarding platforms are better than sticky notes on a blank canvas. Take a look at what we consider must-haves for facilitating great collaboration in a project.

When it comes to selecting a great online collaboration tool, look for software that checks a few boxes:

  • Gaining back productive energy and working time
  • Making real-time collaboration easier
  • Providing team members with a simple and user-friendly way to shine

How does whiteboarding stack up against these key collaborative needs:

Disorganised whiteboarding workspaces crush productivity

Every whiteboard begins as a blank screen, whether it's physical or digital. You're faced with an empty canvas just waiting to be filled with good ideas. Adding to that initial pressure, your whiteboard quickly fills and becomes cluttered, messy, and hard to follow.

Find a tool that's built for organisation. Use software that lets you and your team members collaborate privately or export everyone's thoughts so it's easy to view later. Keep your team’s workspace mess-free for an instant productivity boost.

Disjointed communication leads to misaligned teams

Everyone can see each other's ideas on a regular whiteboard, which can create competition and discomfort among team members.

Whiteboards often use a clunky "commenting" feature making it tougher to determine someone's tone or intent. Team morale and momentum may suffer without real-time communication.

If communication isn't up to par, the whole team is out of sync. Digital whiteboards’ online limitations don’t typically allow deeper connections to form between people. Upon logging in, you’re met with overwhelming suggestions, revisions, and technicalities.

Choose software that integrates with your primary communication platforms. Collaboration tools should improve communication, not create roadblocks. Before you dive into deep collaboration, start with an icebreaker. A pressure-free environment gets everyone on the same page.

Whiteboarding features aren’t always user-friendly

With any new software, there's a learning curve. While whiteboard features are helpful, they can be overwhelming to new learners, and navigating them becomes difficult. With so many functions, online whiteboarding can be hard to use for new users when they're not familiar with the tech or don't have the time.

Pick a tool that won't frustrate you or your team. Logging on should be easy so they can get a feel for the software right away. Your team shouldn't start off with software that's hard to use or time-consuming to learn.

What's your take on whiteboarding?

A typical whiteboard won't prioritise your team's productivity, real-time communication, or ease of use. Though new digital whiteboard tools have been helpful, many of them miss the mark by trying to do too much.

Sometimes, a simple structure that mimics successful design thinking techniques makes all the difference for a team.

Watch flexibility, efficiency, and camaraderie among your colleagues skyrocket with Axis, a much more user-friendly alternative to whiteboarding.

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