a diverse group of women in a boardroom meeting collaborating

5 meeting practices to avoid

Whether online or in person, we can all agree that meetings aren't our favourite. Although they can do a lot for team-building and collaboration, they don't always work. To analyse why, here are five meeting practises that we wouldn’t mind leaving behind.

1. Going along with everything the CEO says.

With their top-down views of all the moving pieces, company leaders and managers offer key insight. When you have a strong voice and a confident attitude, other employees can second-guess their ideas or stay silent. If a meeting's goal is collaboration, silence does more harm than good.

Bring everyone back into the fold this year. Boost your team's creativity without them feeling like they have to edit their ideas. If you want to get feedback from everyone, try Axis, a structured tool with anonymous ideation and evaluation methods built right in.

2. Spending hours on prep before meetings every week.

Meetings take up nearly a third of our week. When you're the one running them, all the time spent planning objectives, writing agendas, creating slide decks, and writing outcomes add up. It's easier to be more productive when you create an adaptable system that's easy to replicate and follow.

Save energy with more quick parts & prebuilt frameworks in 2022. Axis comes with pre-configured templates that follow design-thinking practises. You can tailor each phase for your meeting or workshop and cut your design time in half.

3. Feeling underwhelmed and unproductive after calls.

An unstructured meeting that doesn't accomplish anything drains your energy. Key advice this year? Don't be the one scrambling for an agenda after the call is live or leaving your team with crickets after a collaboration session.

Prepare an action plan and send post-call notes to summarise goals and responsibilities. Keep the energy high even after you leave the meeting.

In Axis's final phase, "Action," you and your team delegate roles and responsibilities so you can execute the ideas you've finalized in the previous phase. After your session ends, export everything you did (from discarded to highest valued ideas) and reference these notes when you write a post-call action plan.

4. Long virtual meetings with no end in sight.

A virtual meeting can feel like a barrier to engagement when you're "connecting" through a screen. People will be at different levels of engagement during the meeting so it's easy to lose them. Some might enjoy the meeting's objectives or subject matter, but others might feel like they could put the time to better use.

Allow breakpoints in your meeting for everyone to engage and feel like a part of the conversation. Whether you're leading or not, a true collaboration session involves multiple, differing perspectives.

Axis always keeps everyone on the same page. With engaging software, you'll set the right atmosphere for sharing ideas, keep things anonymous, and offer fair evaluation strategies. Keep the whole team involved (and engaged).

5. Time spent learning unintuitive technology.

With each passing year, we seem to lose more and more time. No one wants to undergo a steep learning curve, even if it promises "better [collaboration, productivity, effectiveness, etc.] for your team."

Try a tool that works with a phone, tablet, or computer—no download required. Your team can start on Axis and make step-by-step decisions that stick without learning any new tech.

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Save time and maximise impact with every meeting, workshop and event

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